Head of Fraud and Internal Audit
The Head of Fraud and Internal Audit is responsible for risk management across the Myanmar Sri Lanka Thailand (MST) Cluster, including
(a) Identifying significant risks faced by Save the Children , including financial, programmatic and reputational risks.
(b) Identifying strategies for addressing such risks, including mitigation, acceptance and avoidance.
(c) Developing risk management plans, indicating risk owners and timelines for implementation of agreed actions, and
(d) Monitoring the implementation of risk management plans, and
(e) Evaluating the impact of the risk management strategies on the net risk.
Key tools utilised in the course of this work will include
(a) Reviews/ internal audits of programs, technical support functions, financial, awards, human resources, procurement and supply chain management and other support services, and
(b) Leading and participating in investigations of potential breaches of Save the Children policies and procedures.
The Head of Fraud and Internal Audit supports the development of an organisational culture that reflects our values, promotes accountability and high performance and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors.
SCOPE OF ROLE:
Reports to: MST Director
Direct Reports: Senior Risk and Compliance Officer(s)
Role Dimensions: Interpersonal contact regular and varied in both oral and written. Negotiation and representation with senior level representatives including government level decision makers, donors, wider SC community.
KEY AREAS OF ACCOUNTABILITY :
- Identify risk areas and assess their significance to Save the Children programs, operations and reputation.
- Develop a MST cluster risk management plan with specifics for each country.
- Coordinate with relevant risk owners to ensure that identified risks are managed, tracked and progress of mitigating actions is monitored.
- Monitor changes in the risk environment, and modify the risk management plan as required.
Contribute to the ongoing development and effectiveness of internal control systems
- On request, review and evaluate workflow processes for possible weaknesses.
- Provide professional guidance in the definition and application of appropriate management control points.
- Assist in the training and coaching of staff members to fulfil their responsibilities for management control over workflow processes.
- Guide and promote a culture of continuous improvement across the country office, and facilitate the improvement of systems and processes where required.
- Develop review/ internal audit plans for approval and specific TORs for each audit engagement.
- Develop and perform internal audit procedures, exercising reasonable judgement in the application of audit principles and techniques.
- Promote acceptance of new global policies and procedures.
- Prepare comprehensive written internal audit reports, including recommendations for corrective action or system improvements programme planning, budgeting and budgetary control.
- Keep the MST SMT and CO CMTs aware of changes in the risk environment, progress with the implementation of risk management plans, the outcome of internal audits and lessons learned from fraud investigations.
- Prepare summary reports for SMT/ CMT review with emphasis on major findings.
- Be the focal person for any Global Audit for MST countries.
Ensure follow up of internal and external audit recommendations
- Maintain a register of internal and external audit findings, action plans developed in response to such findings and action taken in accordance with such action plans.
Lead and coordinate actions to eliminate fraud and corruption
- Promote a culture of fraud awareness, prevention and detection in the organisation.
- Be the primary focal point for fraud management and reporting in MST cluster.
- Lead inquiries and investigations into alleged or suspected fraud by Save the Children staff, partners or suppliers.
- Maintain a log of fraud and corruption inquiries, findings, resolutions and lessons learned.
- Evaluate risk of fraud and corruption and inform MST SMT, Country Directors, CMT and relevant country office departments of such risks and measures which can be taken to mitigate such risks.
Internal audit and capacity building of partners
- Visit Save the Children partners to carry out audits.
- Ensure partner compliance with local statutes, including annual audits, tax regulations and overall financial legal compliance.
- Support partners in building their capacity for risk management, avoidance of fraud and investigation of alleged fraud and internal audit.
Internal and External Relationships:
- Keep up to date on significant developments within SCI Asia region, SCI centre and SC members, as well as within the donor community.
- Keep up to date on developments in the areas of general accounting, auditing, non-profit issues related to local regulations.
- Develop and maintain strong relationship with the Asia Fraud Specialist and the global risk and compliance team.
- As required and with the agreement of your supervisor(s), provide support to the regional and global risk and compliance function.
Child Safeguarding Responsibilities
- Ensure that your staff is providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
EXPERIENCE AND SKILLS:
- Chartered Accountant, Associate Cost Accountant, and/ or certified internal auditor.
- A minimum of seven years relevant working experience.
- Ability to see the bigger picture, to recognise emerging trends, including both challenges and opportunities.
- Ability to prioritise tasks, including through the creation and constant revision of an annual work plan.
- Solution-focussed; facilitates program and program support departments to address challenges, rather than simply identifying problems and allocating blame.
- Ability to remain focused and maintain exacting standards of performance, despite intense pressure of work.
- Proactive; takes action to address emerging issues and challenges.
- Demonstrated ability to complete tasks independently.
- Experience in training and mentoring staff.
- Excellent knowledge of computer systems; proficient in MS Excel, Ms Word, Outlook; familiar with accounting software; strong ability to present, analyse and process numerical information and financial and statistical data.
- Willingness to travel, at times in difficult conditions, up to 30-50% of working days.
- Willingness to respond favourably to suggestions for change and improvement.
- Significant experience in the development sector.