Sub-Grants and Compliance Coordinator
Save the Children is serving as Principal Recipient (PR) of the Global Fund to fight AIDS, TB and Malaria for three separate large grants (with a total budget of over USD 96 million, 2018-2020), which are performance-based, and will oversee 15 Sub-Recipients (SRs) – 13 International NGOs and 2 local NGOs.
The Sub-Grants and Compliance Coordinator, GFATM-PR, a Myanmar national position, will bear the responsibility for, but not limited to, assessment and verification of PR’s and SRs’ financial reports, general ledgers, transactions, documentations, invoices, other reports. Serves as a focal person for SRs responding the inquiries, manage the portfolio of the assigned SRs including analyze the value-for-money and reasonableness of costs comparing with the work plan and expected output of the program.
The position will be based in Yangon and expected to travel regularly to SRs’ project location (one week / month in average).
SCOPE OF ROLE:
Reports to: Senior Sub-Grant and Compliance Coordinator
Direct Reports: None
Financial Approval: No financial
External Representation: Regular contact of basic factual information
Travel: Minimum (up to 7 days per month)
KEY AREAS OF ACCOUNTABILITY:
Desk Review of SR Financial Report
- Desk review of Partners financial reports and share findings with respective Program Manager and Budget Holders.
- Desk review of Partners financial reports and share feedback with respective SRs to correct, if needed.
- Ensure the SRs adjustments through GLACOS are accurately prepared and posted in the system
- Calculate the country share cost by using SCI CAM (cost allocation Mechanism).
SR Budget and Fund Disbursement
- Review and analyze the budget of the partners and provide necessary feedback.
- Participate in budget negotiation, budget revision and reprogramming.
- Prepare/process fund with disbursement recommendations for SRs ensuring compliance of relevant sub-grants clause.
- Maintain sub-grant tracking sheets and conduct a periodic reconciliation of partners’ data with the
Agresso information and make necessary adjustment, reclass etc, if required.
- Ensure the partners are complying with all the donor and SCI policies and procedures.
- Ensure all relevant and mandatory policies are attached with SR agreement as annexure.
- Involve for pre-award assessment of partners capacity before going into any contract.
- Assist in preparation of the partner’s agreements ensuring Partners agreement covered all necessary SCI and donor’s policy and procedures.
- Supporting payables unit in estimating the fund requirement for partners (monthly) Work on sub-grant closeout process.
SR Financial Monitoring and Compliance
- Monitoring plan preparation, circulation and coordination.
- Prepare and/or review the monitoring report after visiting.
- Ensure the appropriate management response from SRs and initiate the corrective action plan.
- Ensure the follow-up of SR corrective action plan.
SR Capacity Building
- Participate in the SR capacity building need assessment.
- Initiate the SR Capacity Building Plan and maintain updates.
- Provide training for capacity building of partner (finance) staff in line with SCI and GFATM guidelines.
- Participate in the planning of grant specific audit, internal audit and investigation.
- Follow up of SRs Audit Corrective Action Plan.
- Conduct investigation / forensic review to the SR/SSR, as requested by GFATM Program Team.
- Other tasks, as needed.
Child Safeguarding Responsibilities
Ensure that your staff is providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
- Bachelor Degree in finance related filed.
Professional Certification (CPA/ACCA etc.), post-graduate degree in related field (preferred) or a first- level university degree in related field in combination with two additional years of qualifying experience.
EXPERIENCE AND SKILLS
- Minimum four years experience within the finance department of a national or international organization. Experience working in the Global Fund project will be asset. Experience in external or internal audit; or compliance work for international organizations (preferable).
- Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
- Sound knowledge of budgeting and budget management.
- Excellent understanding of financial systems, internal controls and contractual compliance.
- Ability to manage a complex and diverse workload within tight deadlines.
- A full appreciation of the value of co-operation, both internationally and within a team environment.
- Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
- Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
Communication and Technical Skills
- Good English communication skills, both written and verbal.
- Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure.
- Willingness to travel to field offices and work in difficult environment according to travel requirements, up to 25% of working time.
- Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children.
- Commitment to and understanding of Save the Children’s aims, values and principles.
Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.