Laboratory Manager

ROLE PURPOSE:

The post holder is responsible for managing all laboratory related activities for the SC GFATM program in Myanmar. He/she is responsible for the development of quality assurance and quality control systems for laboratory related activities and for providing leadership and technical support to all sub-recipients SRs in the implementation of those systems. The post holder is responsible for representing the agency with a range of external key stakeholders and technical agencies (both in-country and agencies from abroad) in developing lab strategies, as well as designing supporting guidelines/standard operating procedures, and supervising their roll out. The position holder will lead coordination among SRs on lab-related issues, support monitoring and supervision of all lab-related interventions, and reporting on SRs’ activities to the Global Fund. The post holder will also provide technical guidance internally to the program and PSM teams of SC-PR unit.

SCOPE OF ROLE:

Reports to: Deputy Director, Program Implementation

Direct Reports: None

Financial Approval: No financial approval

External Representation: Regular contact of detailed explanations of policy, regulations, programs, services; representation of SCI and involve in policy formulation at the national level to various stakeholders including government counterparts and technical agencies.

Travel: Frequent (over 6 days per month)

KEY AREAS OF ACCOUNTABILITY :

Technical oversight for the laboratory component for all three diseases (HIV/AIDS, TB and Malaria) funded by the GFATM:

  • Participate and provide input (policy advice, strategy of disease control, operational plan) to national lab Technical Working Groups (TWGs).
  • Provide technical assistance to Sub-recipients (SRs) on all laboratory areas to ensure that GFATM grants are implemented in compliance with the national strategic plans, guidelines and SC/GFATM quality assurance requirements.
  • Ensure high quality, accessible information about the lab sector is available for internal and external audiences (including current donors, Save the Children, potential funders, etc.)
  • Stay abreast of global guidelines and ensure dissemination of and application of new guidelines and technical updates, among SRs.
  • Lead the development and strengthening of quality assurance systems for HIV testing-including point of care testing, viral load, CD4, malaria microscopy and rapid diagnostic tests, TB sputum smear microscopy and Gene Xpert testing and other laboratory tests in general performed by the SRs.
  • Provide guidance and ensure proper implementation of Laboratory Information Management System (LIMS), at SRs’ laboratories, as per the national  standards  to ensure laboratory data quality (e.g. viral load LIMS system and Gene alert system for Gene Xpert testing).
  • Liaise with both in-country (NHL, NTP, CDC, CHAI etc.) and external (NRL of Australia, CDC at Atlanta, etc.) partners and establish proper External Quality Assurance System (EQAS) and Laboratory Information Management System (LIMS), particularly for HIV testing and viral load testing.

Program management

  • Analyze  results  of  SRs’  lab activity together with relevant department of the PR team  on  semi-annual  basis,  and  make recommendation for management actions to the Deputy Director for Program Implementation.
  • Ensure effective and efficient management and optimal use of all resources in line with Save the Children’s and GFATM’s policies and guidelines.
  • Explore opportunities for improvement to, and/or expansion of existing initiatives, and/or other initiatives in thematic area – particularly in relation to any future GFATM rounds engagement but also maintain close coordination and synergy with other laboratory stakeholders.
  • Incorporate lessons learned into the decision making process of recipients and donors with PR, LFA and SRs.
  • Work with finance and assist Deputy Director for Program Implementation in completing PUDR for reporting to the GF and maintain support documentation on all decision points for LFAs review.
  • Review proposed budget changes/ revision in relation to activities and recommend to Deputy Director for Program Implementation for approval or disapproval with justifications.

Management, supervision and support to SRs

  • Monitor the progress of program with a focus on lab quality assurance through monitoring visits to SRs’ rapid diagnostic testing sites for HIV and malaria and provide guidance as needed for the continuous quality improvement of SRs’ testing sites. Provide field visit reports after each field trip in order to disseminate to relevant SR and interested stakeholders.
  • Conduct monitoring visits to SRs’ Laboratories and supervise the technical competencies of laboratory staff; discuss and explore challenges and barriers related to laboratory activities and provide feedback to the program teams and the PSM team of the SC-PR.
  • Review the periodic laboratory assessment reports submitted by SRs, monitor the progress of laboratory quality management system and provide recommendations for improvement of laboratory quality.
  • Regularly follow up of SRs’ compliance to recommendations for improvement of laboratory quality by reviewing subsequent reports from SRs as well as by providing regular field monitoring visits.
  • Oversee the installation of major laboratory equipment (e.g. viral load, Gene Xpert, CD4) at SRs' laboratories and ensuring that the suppliers provide adequate support at the time of the installation (training, quality equipment, accessories, etc.) as per pre-defined agreement. Also monitor the maintenance services to ensure that these are in line with manufacturer’s recommendations.
  • Support and coordinate viral load sample referral system between different SRs and PSI Laboratory ensuring that there are smooth and effective communications between the SRs and the PSI Laboratory (i.e. sample quality, quantity and results turnaround time are in accordance with the recommended procedures).

Program management

  • Analyze  results  of  SRs’  lab activity together with relevant department of the PR team  on  semi-annual  basis,  and  make recommendation for management actions to the Deputy Director for Program Implementation.
  • Ensure effective and efficient management and optimal use of all resources in line with Save the Children’s and GFATM’s policies and guidelines.
  • Explore opportunities for improvement to, and/or expansion of existing initiatives, and/or other initiatives in thematic area – particularly in relation to any future GFATM rounds engagement but also maintain close coordination and synergy with other laboratory stakeholders.
  • Incorporate lessons learned into the decision making process of recipients and donors with PR, LFA and SRs.
  • Work with finance and assist Deputy Director for Program Implementation in completing PUDR for reporting to the GF and maintain support documentation on all decision points for LFAs review.
  • Review proposed budget changes/ revision in relation to activities and recommend to Deputy Director for Program Implementation for approval or disapproval with justifications.

Management, supervision and support to SRs

  • Monitor the progress of program with a focus on lab quality assurance through monitoring visits to SRs’ rapid diagnostic testing sites for HIV and malaria and provide guidance as needed for the continuous quality improvement of SRs’ testing sites. Provide field visit reports after each field trip in order to disseminate to relevant SR and interested stakeholders.
  • Conduct monitoring visits to SRs’ Laboratories and supervise the technical competencies of laboratory staff; discuss and explore challenges and barriers related to laboratory activities and provide feedback to the program teams and the PSM team of the SC-PR.
  • Review the periodic laboratory assessment reports submitted by SRs, monitor the progress of laboratory quality management system and provide recommendations for improvement of laboratory quality.
  • Regularly follow up of SRs’ compliance to recommendations for improvement of laboratory quality by reviewing subsequent reports from SRs as well as by providing regular field monitoring visits.
  • Oversee the installation of major laboratory equipment (e.g. viral load, Gene Xpert, CD4) at SRs' laboratories and ensuring that the suppliers provide adequate support at the time of the installation (training, quality equipment, accessories, etc.) as per pre-defined agreement. Also monitor the maintenance services to ensure that these are in line with manufacturer’s recommendations.
  • Support and coordinate viral load sample referral system between different SRs and PSI Laboratory ensuring that there are smooth and effective communications between the SRs and the PSI Laboratory (i.e. sample quality, quantity and results turnaround time are in accordance with the recommended procedures).

Child Safeguarding Responsibilities

Support the Country Director/ HR Director in providing overall leadership and oversight to the implementation of the Child Safeguarding Policy self-audit action plan.

EXPERIENCE AND SKILLS:

  • At least  6 years' experience in laboratory related fields; both implementation and planning.
  • B Med Tech with medical laboratory technology specialty.
  • Demonstrated leading skills, experience, and knowledge: in lab science and quality assurance.
  • Demonstrated experience of building effective working relationships with government, international agencies, in-country technical partners and SR organizations.
  • Experience in quality improvement processes, monitoring and evaluation.
  • Minimum 4 years' experience of steadily increasing seniority/level of responsibility including at least 3 years of lab experience in HIV, Malaria and TB technical areas.
  • Willingness to work effectively with marginalized populations including PLHIV. MSM. FSW and PWID. 
  • Ability to analyze information, evaluate options and to think and plan strategically.
  • Proven skills facilitating workshops or delivering training.
  • In-depth understanding of updated national and international development issues related to HIV care & treatment interventions, TB and Malaria, particularly lab issues related to HIV, TB and malaria.
  • Excellent interpersonal, communication and presentation skills.
  • Proven ability to manage a complex and demanding workload.
  • Excellent skill in MS office application, particularly Word, Excel, and Power Point.
  • Fluency in written and spoken English.
  • Commitment to and understanding of Save the Children's aims, values and principles.
  • Ability and willingness to travel domestically and internationally as assigned.

SCI values are indicated below and we expect all candidates to align with such values.

Location: LOCATION: Head Office ,Yangon, Myanmar

Permanent - Full-Time

Closing date: Tuesday 1 October 2019

All jobs close at midnight UK time on the date specified

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