Project Coordinator (Malaria - SBCC)
The role of Project Coordinator is to lead for the successful management and implementation of SCI’s Social Behavioural Change Communication for Malaria Prevention and Control Project (SBCC) in Ngape and Hlaing Bwe townships funded by Clariant Foundation. Under the oversight of Program Manager (Malaria), the post holder is responsible for ensuring planned activities are delivered in line with agreed logical framework, defined approach, and establishing benchmarks for the best practices and quality assurance of malaria prevention and learning project in proposed townships, State and Region.
SCOPE OF ROLE:
Reports to : Project Manager (Malaria)
Direct Reports: Nil
Financial Approval: Authorise expenditure up to 5,000 USD
External Representation: Regular contact of detailed explanations of policy, regulations, programs, services and representation of SCI at the local, State, Regional and Central level or with mid-level counterparts
Travel: Frequent (over 6 days per month)
KEY AREAS OF ACCOUNTABILITY:
The Project Coordinator will have the overall responsibility of coordination, planning and effective implementation of proposed malaria SBCC project activities at Ngape and Hlaing Bwe township. The post holder will be required to show excellent leadership to the assigned project teams giving guidance and direction on project achievements against targets and standards, following SCI standard protocols.
- Responsible for the timely, efficient and effective implementation of intensified malaria control project in for townships of Northern Shan State, under Regional Artemisinin Initiative (RAI2E) grant to reach service delivery for local communities including Mobile Migrant Ethnic and Vulnerable populations (MMEVs).
- Lead in the development of effective work plans, project reviews and participate in strategy reviews together with senior health program staffs.
- Ensure implementation of project activities in accordance with the work plans and budgets, through regular guidance and field monitoring.
- Discuss variances in the work plan and unmet targets with field teams and Technical Advisors, and facilitate resolution of problems in a participatory way.
- Initiate and coordinate the timely and effective delivery of training activities such as Integrated Community Malaria Volunteer (ICMV) trainings, Mobile Case-Based Reporting (MCBR) training by supporting updated training tools and methods to field teams.
- Through remote monitoring as well as by regular field visit, provide technical supervision and management guidance to all project staff of assigned townships to ensure successful project implementation, and provide opportunities for staff development, including close collaboration and cross-learning across offices.
- Support field teams for effective community mobilization in malaria project by formulating and adapting appropriate IEC materials.
- Ensure quality, informative and timely creation of project internal reports, external reports and other periodic reports as necessary.
- Work together with Program Manager (Yangon) for preparation of quality bi-annual and yearly donor reports.
- Ensure adequate, timely and continuous supply of essential anti-malarial drugs, and other commodities, to volunteers and targeted beneficiaries.
- Work with pharmacy team for timely forecasting and ordering of commodities related to the malaria project (drugs, medical supplies and non-medical supplies) and ensure not to occur stock rupture in the project areas.
- Work collaboratively with other cross-thematic teams to ensure the effective monitoring, evaluation and documentation of the programme and that any learning is built into the design of future programme work (especially as impact, sustainability and reliability).
- Together with MEAL Officer and MEAL Coordinator, ensure proper functioning of the systems for regular assessment, monitoring and evaluation of the programme against its objectives and expected outputs and outcomes.
- Support the programme team’s efforts at maintaining and increasing the technical quality of the project and the capacities of the implementation team.
- Ensure the projects meet SCI’s accountability standards and that effective accountability systems are in place.
- Support and represent external and internal evaluations of the programme and donor auditing missions.
- Coordinate with State, District and Township NMCP focal persons for collaboration in malaria elimination activities at field level such as case reporting and investigation.
- Initiate and lead the township teams for identification and mapping of MMEVs of project townships in regular interval and apply the collected data and information for project planning to fill service gaps of those populations.
- Assist to program manager in the donor report preparation under the guidance of head of program.
- Function as the delegated budget holder of the malaria grant of four townships, and ensure project budget responsibility with emphasis on efficient and effective expenditure.
- Prepare monthly cash forecast and yearly budget phasing for all townships related to the programme expenditures together with Program Manager and regional/central finance teams.
- Ensure that the programmes are managed in line with the agreed budget and that transactions comply with Save the Children’s and the donors’ financial and compliance policies.
- Identify budget variances in time and take immediate and appropriate measures to reduce the variance by the support of supervisor and finance teams.
- Maintain a close relationship with the Awards & Grants team on this grant, and in particular when issues or changes are needed to be brought to the donor’s attention.
- Together with finance team and technical supervisor, create quality donor financial report by giving accountable explanations for any budget variance.
Human Resources Management
- Participate in the recruitment of national staff as required.
- Carry out appraisals of line managed staff as per SCI’s standard procedures.
- Responsible for training of programme staff to optimize the use of their skills and ensure active participation in programme activities.
- Motivate and encourage all staffs by creating positive working environment leading to staff improvement and empowerment.
- Ensure all new staff members are adequately briefed on arrival in the field, and departing team members are debriefed.
- Responsible for overall staff health within specific project area including first aid provisions, medical evacuation and general monitoring of staff welfare, with the support of supervisor.
Coordination, Representation and Communication:
- Establish and maintain effective relationships with key programmatic counterparts, such as State and Township authorities, Township Health Departments, Basic Health Staffs, village leaders, implementing partners and all concerned stakeholders, acting as the main representative of the project.
- Ensure all relevant authorities including Non-State Actors are informed and included in the planning and implementation of programmes as appropriate.
- Participate and facilitate in field visits by donors or other implementing partners.
- Actively network with other organisations involved in malaria control to share experience and learning at various level.
- Ensure high quality, accessible information about the project and its achievements is available for internal and external audiences.
- Maintain and develop working relationship with existing partnered organization.
- Liaise and collaborate with partnered organization to plan and set annual budgets for project.
- Coordinate with partnered organization on work plan development, budgeting and cash forecast.
- Oversee efficient allocation and effective use of funds by partnered organization to ensure all activities are carried out within an agreed budget.
- Carry out regular monitoring of project to ensure quality delivery of outputs and activities; ensure effective evaluation of project through visits and reports from partners.
- Ensure that partnered organization comply with Save the Children’s and the donor’s financial and compliance policies.
- Assist partnered organization to identify budget variances in time and take immediate and appropriate measures to reduce the variance.
- Lead and facilitate annual/ biannual partner review meetings with partnered organization.
- Responsible for capacity development of partner staffs to optimize the use of their skills to ensure active and quality participation in project activities.
- Technical support to partner staffs for malaria and related diseases, by planning for and participating in ICMV trainings, volunteer supervisions and active case detection activities etc.
- Facilitate to create effective linkage between local CBO partners and respective State, District and Township Health Departments to achieve integration and inclusiveness for health care delivery of communities.
- Ensure the entire project staff be abide to the Do No Harm approach to programming at all time and is complying with Save the Children policies and guidelines.
- Provide cover for other posts when needed and carry out any other responsibilities as requested by line manager.
- As Save the Children is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above responsibilities, but which will help promote over all programmes’ goals and objectives.
Child Safeguarding Responsibilities:
Develop and pilot practical day-to-day approaches to increase awareness, commitment and interest in child safeguarding amongst staff members.
EXPERIENCE AND SKILLS:
- 4 years of experience in related field preferably 3 year experience in managerial position with International NGO.
- Demonstrated successful project management experience preferably including partnership management.
- Experience with malaria control programming (or alternatively with vector-borne disease control
- Medical Doctor with valid SAMA OR technical qualification with relevant experience.
- Experience of working in remote locations or experience of remote management especially in conflict-affected areas.
- Experience working on community-driven projects, supporting community structures and leaders to implement projects.
- Experience in writing reports, in particular narrative and financial reports to donors.
- Experience and demonstrated strong knowledge of effective financial and budgetary control and of
- Experience in proposal development and Skilled at conducting needs assessments, project design, monitoring, and evaluation.
- Excellent English communication skills, both written and verbal.
- Experience and knowledge of computer software including WORD, EXCEL.
- Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure.
- Ability to analyse information critically, evaluate options and to think and plan strategically.
- Strong people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various thematic areas.
- Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children.
- Commitment to and understanding of Save the Children’s aims, values and principles.
Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.