Project Coordinator (Education, CP, CRG)
The Programme Coordinators are responsible for coordinating, supporting and supervising the Senior Project Officers and POs for the successful management and high quality implementation of the project(s) activities in their specific area with a focus on documentation and effective coordination.
SCOPE OF ROLE:
Reports to: Head of Regional Office/ Field Office Manager
Technical Line Manager: Programme Manager (Education, CP & CRG)
Staff reporting to this position: Senior Project Officer and Project Officers (EDU,CP,CRG)
Budget Responsibilities: Authorise expenditure up to USD – 5000
Role Dimensions: Project management; technical knowledge; staff management; budget management (as a secondary BH); interaction with local partners and communities; monitoring of SPOs/POs work; data collection; reporting; representation; advocacy; capacity building; liaison with government partners at the State and Region level.
KEY AREAS OF ACCOUNTABILITY :
- Responsible for the timely, efficient and effective implementation of the Norad (Education, CP and CRG) project in respective geographical area.
- Assist the Education, CP and CRG Project Manager, overall management of planning, implementation, monitoring and evaluation of high quality, innovative program in assigned regions.
- Develop work plans and revise/update them monthly and regularly by facilitating the coordination meeting with project teams and partners.
- Implement project activities in accordance with the detailed implementation plans and budgets.
- Provide to the Programme Manager and Project Managers sound explanations for any significant variance (beyond SCI-accepted limits) from work plan and budget plan, together with proposed actions to remedy this situation.
- Maintain regular communication with the Programme Manager and Project Managers on the status of program implementation in target Townships.
- Organize, administer and facilitate capacity building activities for staff and partners.
- Line manages the project staff, provide them with support and guidance in their professional activities to ensure successful project implementation.
- Ensure timely supply of inputs and funds to project Township villages / wards.
- Coordinate with various service providers to ensure the fulfilment of needs of the beneficiary.
- Ensure proper follow ups, and have face-to-face interactions with the beneficiary, and other parties involved.
- Support partners and children in collecting program data for operations as needed.
Monitoring and Documentation:
- Collect project data as specified by the project’s M&E framework and send them regularly to the Programme Manager and Project Managers.
- Monitor and document the progress of project activities in geographic area/s of assignment.
- Monitor the partner organizations activities and budget to in line with agreed work plan and budget plan.
- Keep records of activities and report periodically on project progress, with recommendations, in a timely manner.
- Assist in documentation of process and impact of the program as needed.
- Participate and facilitate in coordination with project team actively in quarter learning and review meetings.
- Work collaboratively with other teams to ensure the effective monitoring, evaluation and documentation of the project(s).
- Ensure the projects meet our accountability standards and that effective accountability systems are implemented.
- Ensure that minutes of important meetings, monthly reports and daily dairies are maintained by all including the POs.
- Organize and collate photo documentation of project activities.
- Adhere to education , CP and CRG team formats for reporting project activities.
- Collect, analyze and share data and case studies to be maintained at education central database.
- Assist the Programme Manager and Project Managers with periodic and other reporting.
- Ensure all project staff effectively used advocacy materials contributes and uses data for technical review on advocacy planning.
- Regular visit to project sites to ensure the learnings are documented and shared with the partner.
- Delegated budget holder responsibility for the grant mentioned above in the areas under his/her responsibility.
- Support the Programme Manager and Project Managers in preparing requests for budget revisions, realignment and other grant modifications.
- Cooperate with partner organizations in planning, budgeting and implementation of their
activities and provide support as required.
- Ensure that project resources for specific location are used optimally and that expenditures.
- Comply with internal controls set by the Finance/Grants.
- Effective coordination with the other sectors programmes (Child Rights Governance and Child Protection) and Partners which are implementing in the same area.
- Carry out other tasks assigned by the supervisor as required.
- Assist PMs for planning and reporting to donors by providing qualitative report in timely manner.
- Assist PMs in monitoring expenditure against budgets and the proper financial management of the program by providing cost effective work plan regularly.
- Any other duties and tasks assigned by supervisor.
Networking, collaboration and information sharing
- Facilitate the meetings with partners explain about mentoring programme and clarify roles and relationships.
- Facilitate Organizational Development Plan with partners and carry out simple organization capacity appraisal and draw up learning agreement.
- Develop relationship with the partners by building trust, understanding and transparency. Provide relevant advice and, guidance on the following issues: organizational management, governance and leadership, accountability and participation, gender and diversity, analysis, institutional relationships, Education, IE, Child Rights, Child Law, Child Development, Child Participation and consultation with Children.
- Ensure that project-related information are relayed to the Project Officers.
- Prepare communication materials to partners within area/s of jurisdiction.
- Ensure that project related information are relayed to the partners.
- Contribute to the development of strategic planning within partner organizations by identifying and analysing strategic issues.
- Support partners in improving policies and procedures, planning and strategies.
- Facilitate advocacy events such as Child Forum, Child Networking activities and CSOs coordination meeting through partner’s organizations.
- Actively involved in Advocacy events and cooperate with NCRWG and MNHRC by cooperating with and assisting the Advocacy Advisor.
- Provide technical assistance to partners’ field operation staffs in relation to Advocacy and lead in implementing the advocacy plan with DSW and TCRC at township level, including documentation of best practices and lessons learned of the advocacy activities.
- Ensure that the relationship with regional/ state level Education and DSW offices will be built by working together with Head of Regional Office or Field Office Manager.
- Consolidate Monthly reports of Senior Project Officer from Education project and Project Officers from CP and CRG projects based on area offices and afterward submit these reports to FOM or HoRO.
- Promote capacity building of local partners through training opportunities, contact with other local partners trainings and workshops.
- Contribute to partner staff capacity development process such as in-house staff development training, partner exchange learning program and professional skill development.
- Motivate and encourage staff to deliver activities with high community participation.
- Ensure that the team receives adequate support from the Programme Manager and Project Managers /HoP as relevant.
Child Safeguarding Responsibilities
Develop and pilot practical day-to-day approaches to increase awareness, commitment and interest in child safeguarding amongst staff members.
EXPERIENCE AND SKILLS:
- Experience of or capacity for developing empowering management style.
- University degree or experiences.
- At least four years' experience in implementing development or humanitarian programs.
- Prefer five years' experience in Save the Children’ programmes.
- Experience working on community-driven projects, supporting community structures and leaders to implement projects.
- Good English communication skills, both written and verbal.
- Strong personal organisational skills, including time management, ability to meet deadlines, work under pressure, and flexibility to changing needs.
- Demonstrate experience of external representation with government officials.
- Demonstrated skills, experience, and knowledge of: community development; working with children and on children’s issues; and working in partnership with other organisations.
- Strong ability to work in a participatory way and within a team, strong facilitation and training skills.
- Experience and knowledge of effective financial and budgetary controls for funds.
- Ability and willingness to travel remote areas as assigned.
- Strong interpersonal and community development skills.
- Excellent communication skills in local.
- Commitment to and understanding of Save the Children’s aims, values and principles.
- Good people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.
- Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children.
Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.