Office Assistant

ROLE PURPOSE:  

To assist in administrative functions regarding office building and office equipment.

 

SCOPE OF ROLE:

Reports to:  Support Officer

Direct Reports:  None

Financial Approval: No financial approval

External Representation: Regular contact of basic factual information

 

KEY AREAS OF ACCOUNTABILITY :

  • Smoothly running of mission office systematic, safe & secure electricity supply system, telephone PABX system installation & management system,
  • Building & Office Auto Machine, Generator, Voltage Stabilizer & Air corn systematic maintenance & repair, office auto machine, furniture, etc… in line with Save the Children International guidelines and procedure;
  • Assist in staff movements according to sitting plan
  • Ensure that the Save the Children International office, residences and Equipment’s are all well-maintained and organize prompt and appropriate repairs as and when required;
  • Responsible maintenance of procurement, including quotations, pricing, orders, purchasing;
  • Assist in payment for office & residence telephones
  • Collection of bills (telephones, electricity, etc.) for office and residences
  • Assist in arrangement of meeting rooms
  • Assist in reception as and when required
  • Manage postal and express mail
  • Maintain record of office telephones, fax usage, etc, .
  • Arrange for printing and distribution of communications and documentation as requested
  • Support safety and security measures for staff and office facilities
  • Assist in checking office function and facilities regularly and repair as necessary
  • Any other duties as requested by line manager        

 

QUALIFICATIONS, EXPERIENCE AND SKILLS

 

  • Basic Education High School level , preferably Bachelor Degree
  • Three years working experience preferable
  • Proven team working ability
  • Strong communications skills, including English language ability
  • Commitment to and understandings of Save the Children’s aims, values and principles
  • Computer proficiency in word processing and spreadsheets

 

Location: Head office, Yangon, Myanmar

Permanent - Full-Time

Closing date: Wednesday 16 January 2019

All jobs close at midnight UK time on the date specified

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